Secretariat Internship

About

Description

Logistical support for Council and Committees

Responsibilities

• Send requests for submission of logistical needs to members
• Prepare requisitions for Transport (flights and Cars) and the accommodation for members of Council and Council Committees
• Book flights, road travel, and accommodation for members
• Attend to enquiries on flights, road travel, and accommodation of members
• Process the issued Purchase Order on transport (flights and cars) and accommodation
• Support provided in preparation for the meeting and workshop for the relevant Council Committees
• Prepare submissions, requisitions, and memos as and when required for goods and services
• Facilitate the process to procure catering for approval and payments
• Receive and analyse invoices received from agencies and service providers
• Process invoices received from Agencies and service providers
• Submit the Council and Committees' remuneration and claims, and the process for signatures
• Process the remuneration and claims for Council and Committee, on the payments system for approvals
• Submit signed remuneration and claims for Council and Committees for capturing on the SAGE system for Council, EXCO, and Council Committees members are prepared and submitted to finance for payment
• Attend to all enquiries in terms of all logistics and all Council and Committee members’ claims
• Prepare the remuneration and claims for Council and Committee and send to members for signatures
• Prepare requisitions on received quotations of Council and Council Committees, Flight, accommodation, and car bookings for are prepared

Qualifications

• A recognized National Diploma at NQF Level 6 Supply Chain Management or Finance Management Required competencies
• Understanding of work ethics, must be hard hard-working person with a passion
• Understanding of HR Policies in relation to professionalism
• Ability to work well with others and contribute to teamwork
• Have the capacity to identify problems/ challenges and develop effective solutions
• Ability to convey information clearly and effectively
• Ability to adapt easily to situations/ changes Other requirements:
• Unemployed South African citizens between 18 and 35 years
• South Africans who are in possession of a minimum of a National Diploma at NQF level 6
• No working experience required
• People living with disabilities, Whites, Colored and Indians are encouraged to apply
• Preference will be given to applicants residing within Gauteng Province
• You must not have participated in any other internship programme

Application instructions:

• QCTO is an equal opportunity employer committed to the principles of Employment Equity. We aim to promote equity through filling all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender, and disability status is required. Preference will be given to underrepresented groups as per the QCTO Employment Equity targets. People who are differently abled are encouraged to apply.